Automate the busywork around every trip
Send bookings, payments and new customers to Google Sheets, Slack, QuickBooks and thousands of other apps. And let your Zaps work in Fleetwire too: create customers, block dates, update bookings and send payment requests.
Included on Premium · No code · Works with Zapier’s free plan for two-step Zaps
Real triggers, not email parsing
Most rental hosts wire up Zapier by parsing booking emails. Fleetwire sends the real event, with the vehicle, customer and trip times already filled in. Booking and payment triggers reach Zapier within seconds.
When something happens in Fleetwire
- New booking
- Booking requested (needs your approval)
- Booking canceled
- Payment received, refunded or failed
- New customer
- Trip starting soon / trip ending soon, Turo trips included
- Abandoned booking
Zaps that work in Fleetwire
- Create a customer, or find one first
- Find a booking
- Update booking status: approve, start, complete, cancel
- Add a booking note
- Block vehicle dates
- Send a payment request, and text the pay link
Zaps rental operators build first
Each one takes a few minutes in Zapier. The setup guide lists what to map for every recipe.
A running booking log
Every booking becomes a row: customer, vehicle, trip dates and total. Handy for reporting, partners, or a team that lives in spreadsheets.
Turnovers without the group chat
Hours before each return, the right co-host gets the car, plate, return time and lockbox location. Turo trips included.
Never leave a request waiting
Get pinged the moment someone asks to book, so you can approve it before they shop elsewhere.
Books that keep themselves
Each successful payment becomes a sales receipt in your accounting, ready to reconcile.
Tomorrow’s prep list
A card for every pickup in the next 24 hours, so the team knows which cars to wash, fuel and stage.
Charge for fuel and extras
Your return checklist creates a pay link in Fleetwire and texts it to the renter. No chasing.
Keep everyone who touches the cars in the loop
Cleaners, co-hosts and delivery drivers don’t need a Fleetwire login to know what’s coming. One Zap per person, filtered to their own cars, sends everything they need.
- The right person, only their cars. A filter on the vehicle name keeps each co-host to their own fleet.
- Everything in one text. Vehicle, plate, return time and where the key is.
- Turo trips included. Trip reminders cover every trip on your Fleetwire calendar.
Live in three steps
No code, and nothing to install in Fleetwire.
Create an API token
In Fleetwire, go to Settings → Security → API Tokens and create one with full access.
Pick a Fleetwire trigger
In Zapier, search for Fleetwire, choose a trigger or action, and paste your token.
Turn it on
Your active Zaps show up in Fleetwire under Connections → Zapier.
Zapier questions
Do I need to know how to code?
No. Zapier is a visual builder: pick a Fleetwire trigger, pick what should happen, and map the fields.
What does it cost?
The Zapier connection is included on Fleetwire’s Premium plan at no extra charge. Zapier has its own pricing: its free plan runs two-step Zaps, and filters, delays and longer Zaps need a paid Zapier plan.
Can Zapier make changes in Fleetwire?
Yes. Zaps can create customers, update a booking’s status, add booking notes, block vehicle dates and send payment requests.
Does it work with Turo trips?
Yes, for the triggers hosts use most around Turo: trip starting soon, trip ending soon, cancellations and new customers all include trips synced from Turo. The instant New Booking trigger covers bookings made in Fleetwire.
Automate the busywork around every booking
Zapier is included on Premium. Start a free trial and connect your first Zap today.